What authorities need to know about e-invoicing
Since 27 November 2020, billers have been obliged to bill for supplies and services to Federal Government public institutions (contracting authorities) by means of electronic invoicing, as an e-invoice for short (see Section 3 of the Regulation on Electronic Invoicing, E-RechV).
With this in mind, it is crucial for authorities to pass this knowledge on to their suppliers. After all, this is the only way for both parties to reap the benefits of e-invoicing. Through the so-called “addressing of suppliers”, authorities ensure that their service providers and suppliers receive all the necessary information for electronic invoicing from 27 November 2020. You will find various documents to help you do this on this page. You can either request these documents (e.g. sample letter and, where applicable, website texts) or download them directly by clicking Download (e.g. brochures for billers).
What authorities need to know about accessing the OZG-RE invoice submission platform
In general, to accept e-invoices, all indirect Federal Administration institutions and beneficiaries have the ability to access the OZG-RE invoice submission platform.
As an authority, how can we help our suppliers?
You will find a wealth of information here that you, as an invoice recipient, can use to offer your suppliers the best possible support to implement e-invoicing:
Provision of information for suppliers on our website (Direct Federal Administration)
The document contains text passages to address suppliers on websites of direct Federal Administration authorities. These constitute a recommendation for displaying relevant information about e-invoicing on your website for your suppliers.
Provision of information for suppliers on our website (Indirect Federal Administration)
This document contains text passages to address suppliers on websites of indirect Federal Administration authorities. These constitute a recommendation for displaying more relevant information about e-invoicing on your website for your suppliers.
Leaflet for Federal Administration authorities on: Addressing suppliers about the introduction of e-invoicing
The leaflet compiles the key information for addressing direct Federal Administration authority suppliers.
Sample letter for one-time information about electronic invoices
The purpose of this letter is to inform your billers about the introduction of electronic invoice processing within your authority, and about the associated electronic invoicing options.
You will also find documents here that you can give to your suppliers as information materials:
The target group for these documents is Federal Administration suppliers and billers. The brochure contains information about invoicing in public contracts and about the implementation of electronic invoicing within the Federal Administration.
CISP/ZRE web interface user guide
The aim of this guide is to introduce the CISP/ZRE web interface to suppliers and service providers. The individual steps to create an electronic invoice are clearly explained using screenshots from the CISP/ZRE web interface.
OZG-RE web interface user guide
The aim of this guide is to introduce the OZG-RE web interface to suppliers and service providers. The individual steps to create an electronic invoice are clearly explained using screenshots from the OZG-RE web interface. At the moment the document is only available in German language.
OZG-Compliant Federal Invoice Submission Portal – Guidelines for invoice senders
The target group for this document is Federal Administration suppliers and billers and some federal states in order to receive electronic invoices in XRechnung format. At the moment the document is only available in German language.
Your suppliers may also refer to the information pages for billers or the Federal Ministry of the Interior, Building and Community’s e-invoicing page.